Ashkum Village Hall
109 E. Lake St.
Phone: 698-2424

Meeting Times: First Monday and Third Tuesday @ 7:00 pm

VILLAGE OF ASHKUM

MINUTES OF BOARD MEETING

APRIL 3, 2017

 

The Ashkum Village Board met Monday, April 3, 2017 @ the village hall. Present were Paul Heideman, Donna Schmitz, Ed Tholen, Jeff Hanson, Jeremy Beherns, Russ Hull and April Lyons. Maintenance Supervisor Russ Schoon, Treasurer Krystal Alberts, and Mack Berry, from The Advocate were also in attendance. Trustee Shannon Meier was not present.

President Heideman called the meeting to order at 7:00 p.m.

Clerk Donna Schmitz read the minutes of the March 21, 2017 meeting. April Lyons moved to approve the minutes as read, seconded by Jeff Hanson and the motion passed.

NEW BUSINESS/VISITORS

President Heideman recognized Maintenance Supervisor Russ Schoon who reported on the following:

President Heideman recognized Treasurer Krystal Alberts who gave the treasurer’s report for February 2017. Ed Tholen moved to approve the report as read, seconded by Jeremy Beherns and the motion passed.

President Heideman brought the following before the board for discussion and/or action:

OLD BUSINESS

President Heideman reported Ben Cox still has not contacted him with a quote for doing the concrete work around the veteran’s memorial in the park. Russ Hull suggested we contact Craig Lemenager for a quote as he would like to get the work done as soon as possible. President Heideman reported he would call Craig.

President Heideman also reported he asked Maintenance Supervisor Russ Schoon to get a quote to power wash the water tower. The people who he asked reported a lift would be used to power wash the tower and gave a quote of $4,900. Action cannot be taken because it was not on the agenda.

COMMITTEE REPORTS

Trustee April Lyons reported she had been approached about whether there is an ordinance prohibiting domestic ducks within village limits. A person would like to raise ducks for the eggs they produce, but wanted clarification before proceeding with the venture. There is not an ordinance on file and as long as the ducks were penned up and raised in the back yard the board didn’t have a problem with the request.

Trustee Russ Hull discussed the delinquent water bill situation. At the December 5, 2016 meeting, the board voted to advise residents with delinquent accounts they had until spring (2 billing cycles) to catch up their past due amounts before service would be terminated. Russ reported it’s spring, and time to get our books in order again. Russ suggested when the new utility clerk is hired, she is trained in the manner the board wants the job done. It will not be her responsibility to make phone calls but delinquent accounts will be presented to the board for action. Additionally, printed reports will be expected to keep the board current on delinquent accounts. The last report the water committee had was November 2016, and Russ asked for a new report. Krystal Alberts was instructed to print a current report for Russ.

Trustee Jeremy Beherns had no report.

Trustee Jeff Hanson reported he had been contacted by someone willing to paint the depot building if the paint was furnished. President Heideman responded the railroad owns the building and permission must be approved before anyone could paint it. President Heideman said he would call the superintendent of the tracks regarding the matter.

Trustee Ed Tholen had no report.

Treasurer Krystal Alberts had no report.

Clerk Donna Schmitz reminded everyone to vote tomorrow.

At 8:08 p.m., trustee Ed Tholen moved to go into executive session to discuss personnel (ILCS 120/2 (c) (2)), seconded by Jeff Hanson and the motion passed.

At 8:22 p.m., the board returned to regular session. Jeff Hanson moved to hire Jackie Glenn as utility clerk, seconded by Ed Tholen and the motion passed. Treasurer Krystal Alberts reported Team Software’s rate for training on their software is $72 per hour. The board discussed a two step training program for Jackie: 1. Training on software; 2. Doing the bills. Krystal will be available to assist in training of the billing. Jeff Hanson moved to hire Team Software to train on the software @$72 per hour, seconded by Jeremy Beherns and the motion passed.

As there was no further business to come before the board Russ Hull moved to adjourn the meeting at 8:25 p.m., seconded by April Lyons and the motion passed.

The next scheduled meeting will be Tuesday, April 18, 2017 at the village hall.

DONNA K. SCHMITZ

ASHKUM VILLAGE CLERK