Ashkum Village Hall
109 E. Lake St.
Meeting Times: First Monday and Third Tuesday @ 7:00 pm
VILLAGE OF ASHKUM
MAY 21, 2019
The Ashkum Village Board met Tuesday, May 21, 2019 @ the village hall. Present were Paul Heideman, Ed Tholen, Angie Gray, Shannon Meier, Jeremy Beherns, Russ Hull, and April Lyons. Treasurer Krystal Alberts, Attorney Brian Scott, and Shelly Ponton, a member of the Planning Commission were also present. Clerk Donna Schmitz was not in attendance.
President Heideman called the meeting to order at 7:00 p.m.
In the absence of Clerk Donna Schmitz, April Lyons read the minutes of the May 6, 2019 meeting, and will be taking the minutes of the meeting tonight. Russ Hull moved to approve the minutes as amended, seconded by Shannon Meier and the motion passed.
President Heideman recognized Shelly Ponton, a member of the Planning Commission who reported on the following:
Shelly distributed copies of bids for signs to replace the “welcome” signs entering the village from the north and south, add smaller signs entering the village from the east and west, and replacing the sign in the park for review. Quotes were received from Craig’s Concrete, Rock of Ages, and Boulder Designs. Shelly stated the prices were all high at the companies contacted, but added maybe Jeff Hanson would know of someone who does concrete stone work but she didn’t contact Jeff before the meeting and doesn’t have the name at this time. Discussion followed and it was determined the prices included two signs, so the pricing wasn’t as bad as they first thought. President Heideman asked if the board wants to proceed with researching pricing and designs, but members thought the information given was sufficient. Action couldn’t be taken tonight because it wasn’t on the agenda.
Shelly reported the Planning Commission is still working with Bob Bohlman to create designs of ways to improve Main Street.
President Heideman recognized Village Attorney Brian Scott who reported on the following:
At the May 6th meeting Mr. Scott was asked for his legal opinion regarding who is responsible to maintain or pay for replacement of culverts under driveways. Mr. Scott reported if the culvert is on the village right of way, the village is responsible for the maintenance and or replacement.
Regarding the sidewalk repair, typically a 50/50 agreement is the best option. Both the homeowner and village could face liability. The village can hire a contractor to oversee to make sure the job is satisfactory. If there are sidewalks that are damaged, the village can potentially face liability issues. If a homeowner does not want to participate, then the village needs to weigh the options.
Attorney Scott reported he’s contacted former village attorney Nicholas Elliott for an update on the proposed contract with the Athletic Association, school and the village.
Regarding the issue of vacating part of Lake Street, he is meeting with Tyson Engineering tomorrow.
Referencing liens, he indicated the best practice is to file immediately at the time the work is being done. All but one lien we’ve filed is updated. It is always good to keep liens updated yearly. If there is work the village has to do, we should update the lien as soon as the work is completed so we don’t lose our place to other creditors. The lien will be paid from the time of filing, not the date work has been done. The corrected/current amount is not available on the one lien not updated. Trustee Russ Hull will give the updated information to Mr. Scott.
Attorney Scott stated he normally attends scheduled meetings. The board discussed possibly attending one meeting a month or, as in past practice; he would attend when the board needs him to be present.
President Heideman brought the following before the board for discussion and/or action:
A resident’s lawn needs mowing and the suggestion was to have a letter written advising they are in violation of a village ordinance.
At the last meeting, there was discussion about whether the bid from Larson’s Tree Service included Workman’s Compensation for their employees. President Heideman reported Larson’s were unsure if the bid did so the matter was tabled until they found out.
An engagement letter to complete the April 30, 2019 audit was received from Russell Leigh & Associates. Once it is approved by the board, it must be signed and returned to them. Ed Tholen moved to approve the engagement for the audit, seconded by Angie Gray and the motion passed.
Trustee April Lyons had no report.
Trustee Russ Hull had no report.
Trustee Jeremy Beherns reported the coliseum is having a band July 20th and the Chebanse Legion is interested in setting up a smoker to sell sandwiches. Jeremy reported Adam Beherns has his license through the Legion and thought he had contacted Terry Eimen regarding health regulations. The board didn’t have a problem with the request and gave their approval to set up a smoker.
Trustee Angie Gray had no report.
Trustee Shannon Meier asked whether there is anything in our bylaws/ordinances regarding pushing grass clippings to the street. No laws were noted at this time, but members felt there should be. The board also discussed grass blocking drains from mowers blowing grass into the street. The suggestion to contact our Brian Scott, Village Attorney regarding an ordinance was made.
Trustee Ed Tholen had no report.
Treasurer Krystal Alberts reported she cannot balance her books because there were too many adjustments/transfers made in the month of April. Krystal reported she has reached out to the software company via email for assistance but she isn’t home during the day, but will continue to keep working on the situation.
As there was no further business to come before the board, Ed Tholen moved to adjourn the meeting at 8:14 p.m., seconded by Shannon Meier and the motion passed.
ASHKUM VILLAGE CLERK