Ashkum Village Hall
109 E. Lake St.
Meeting Times: First Monday and Third Tuesday @ 7:00 pm
VILLAGE OF ASHKUM
JUNE 22, 2021
The Ashkum Village Board met Tuesday, June 22, 2021 @ the village hall. Present were Paul Heideman, Donna Schmitz, Ed Tholen, Angie Gray, Jeremy Beherns, Ellen Mikeworth, and April Lyons. Maintenance Supervisor Jeff Hanson, Treasurer Krystal Alberts, Shelly Ponton, Michael Perry, and Ty Eshelman were also present. Trustee Shannon Meier were not in attendance.
President Heideman called the meeting to order at 7:00 p.m.
Clerk Donna Schmitz read the minutes of the May 18, 2021 meeting. Ed Tholen moved to approve the minutes as read, seconded by Angie Gray and the motion passed.
President Heideman recognized Michael Perry from Chamlin & Associates in Peru, Illinois. Michael reported he met with Jeff about the possibility of using the bank well and options available to us. In order to acquire an EPA grant, we have to prove the well meets their standards for public drinking water. It takes a lot of due diligence and a lot of verification independently from a third party that we have the right materials to be safe for drinking water. The EPA will want to know the exact quality, not only that the well is built to a standard that is safe to be used for drinking water but that the water has the exact quality identical to ours and has been test pumped. It appears from the book Jeff has on the well, the pumping equipment is about 50 gallons per minute but is good for 175 gallons per minute. What Michael proposes is to go ahead with a preliminary engineering report, (the USDA version of a project planning report and is the EPA’s version of the same report) which is an engineering cost effective analysis report. It says if it’s feasible, does it make sense, and if it’s the most cost-effective thing to do. Neither agency wants to fund a more expensive option if we have a better option. That report is the most primary thing we have to do to qualify for either EPA or USDA money. They have a complete review process and takes about six months. To get qualified, the time and materials would run about $15,000. If we are qualified, the EPA may forgive up to 50% of the cost and is at low interest. Mr. Perry said his company will be available to help the village if we want to proceed with this study.
President Heideman recognized Shelly Ponton, a member of the Planning Commission, who was present to give an update of activities on their commission. Shelly reported on the mapping system by advising the board the commission has contacted Charles Wright for his expertise. Charles reported he would have to start from scratch and it would match what the county has. He said it would take about 40 hours @$50 per hour for the initial creation. He felt the maximum would be $2,000 for doing the whole town. Ty Eshelman entered the conversation by adding they have a GIS expert who does that mapping and would include bringing in the utilities. After discussion, it was decided to talk to Charles Wright to see if he has the ability to do what Mr. Eshelman was proposing. Charles is local and we should give him the opportunity first. Mr. Eshelman also said it may be something his company could help Charles with.
President Heideman recognized Maintenance Supervisor Jeff Hanson who reported on the following:
Jeff asked when the streets are being tarred and chipped whether we could get an estimate to do the driveway at the filter shed. It was suggested Jeff call Dave Tyson with the measurements for an estimate.
He is painting the pavilion and some boards have rotted and need replacing. Jeff asked while he’s doing that if he could install permanent LED lights. He would install four lights and put cages over them so they couldn’t be tampered with. He was advised to go ahead and install the lights.
President Heideman brought the following before the board for discussion and/or action:
The 4th of July holiday is quickly approaching and asked if the board wants to consider making its annual donation to Sam Shreffler for his fireworks display. April Lyons moved to donate the usual $1,000 as long as the necessary paperwork and liability insurance is provided, seconded by Jeremy Behrens and the motion passed. President Heideman advised Clerk Schmitz a permit would be needed.
President Heideman reported on the following:
The paperwork regarding the vacation of part of Lafayette Street from the village attorney has been given to Dennis Meier. Dennis will be giving it to his attorney.
We are getting our weekly 40 hours of police protection. The concern was brought up at the June 7th meeting (no quorum) that due to deputies resigning, we may not be getting our 40 hours of protection.
President Heideman recognized Treasurer Krystal Alberts who gave the treasurer report for April 2021. Krystal reported a Police Fund would mature on June 19th and asked if the board wanted to make any changes. She was advised no action was necessary and to let the CD “roll over.” Ed Tholen moved to approve the report as read, seconded by Angie Gray and the motion passed. April Lyons moved to present the bills to the Finance Committee, seconded by Jeremy Behrens and the motion passed. Finance Chairman Ed Tholen reported expenditures of $37,372.31 in the General Fund, and expenditures of $11,491.87 in the Water Works Fund. Total expenditures for both funds were $48,864.18. Ed Tholen moved to pay April bills in the usual manner, seconded by Angie Gray and the motion passed. Treasurer Krystal Alberts gave the treasurer report for May 2021. Ellen Mikeworth moved to approve the report as read, seconded by Angie Gray and the motion passed. Ed Tholen moved to present the bills to the Finance Committee, seconded by Jeremy Behrens and the motion passed. Finance Chairman Ed Tholen reported expenditures of $5,691.21 in the General Fund, expenditures of $3,259.70 in the Motor Fuel Tax Fund, and expenditures of $10,362.54 in the Water Works Fund. Total expenditures for all funds were $19,313.45. Ed Tholen moved to pay May bills in the usual manner, seconded by April Lyons and the motion passed.
Trustee April Lyons had no report.
Trustee Ellen Mikeworth reported she had a resident complain to her about loud cars in the village, but she hasn’t seen them around town lately.
Trustee Jeremy Beherns had no report.
Trustee Angie Gray had no report.
Trustee Ed Tholen reported if he thinks about it, he’ll contact Dave Tyson to find out when they’ll be in town for the tarring and chipping.
Treasurer Krystal Alberts reported the treasurer books for years 2020-2021 are at the auditors.
Clerk Donna Schmitz had no report.
As there was no further business to come before the board, Ed Tholen moved to adjourn the meeting at 7:54 p.m., seconded by Angie Gray and the motion passed.
The next scheduled meeting will be Monday, July 5, 2021 at the village
DONNA K SCHMITZ